VOLUNTEER CHECK-IN TEAM---------------- Greet volunteers, give them their name badges and direct them to their team leader.
SET-UP TEAM ----------- Arrive at the designated time and execute event set-up, connect with DJ, audio/visual, activity and parking teams to ensure the best possible layout
BUDDY CHECK IN TEAM--------- Greet buddies, give them their name badges and direct them to their team leader for a pre-event meeting on helping give their assigned guest the best experience possible
PARKING/TRANSPORTATION -------- Maintain a parking pattern, direct traffic for easy vehicle entry and exit. Maintain open fire and lanes. Assist guests as they exit vehicles, and help them find registration. Be available at the end of the event.
RED CARPET TEAM--------- Assist guests as they make their way down the red carpet, manage flow of traffic and cheer them on to make them feel welcomed.
PAPARAZZI TEAM-------- Take photographs and treat participants like honored guests and celebrities.
GUEST REGISTRATION TEAM--------- Warmly greet guests and sign them in and answer any questions they may have.
BUDDY TEAM --Accompany and assist assigned guest throughout the evening, providing companionship and any assistance they may need during the event. Sit with guest during dinner and engage with them in conversation. Volunteer buddies must be 16 or older
RESPITE TEAM---------- Love on the parents/caretakers by serving food, spending time getting to know them and being available to pray with them.
FLOATER TEAM--------- Constantly “float” around the main event space, kitchen, restrooms and outdoors to assist anywhere an extra hand is needed.
COAT CHECK TEAM--------- Greet guests, take their coats, label them and hang them. As guests leave, ask for their names and retrieve their coats
HAIR, MAKE-UP, & SHOE SHINE TEAM ---Arrive at the designated time and assist set-up team with the salon. Welcome guests to a salon station for hair and makeup or to a seat for a shoe shine. Chat with them, pamper them and make them feel special.
FLOWER TEAM ---------Assist florist with unloading and properly laying out corsages and boutonnieres. Help guests select and pin on their flowers.
ACTIVITIES TEAM---------- Set up and participate in any additional activities, including karaoke, with the guests. Encourage them and maintain a fun atmosphere
DANCE FLOOR TEAM --------Monitor the dance floor and the perimeter to make sure there are no “wallflowers.” Invite them to dance and engage with them.
SENSORY ROOM TEAM-------- Spend time with guests who may have become over-stimulated on the dance floor or in other areas of the prom. Interact with them by singing, participating in sensory activities or simply providing them with some quiet time.
BATHROOM ATTENDANT TEAM-------- Help guests find the restroom, and offer assistance in the restroom if needed. If a guest requires assistance with more than getting in and out of a stall or hand washing, it is appropriate to contact their caregiver.
SAFETY TEAM --------Walk around and monitor the main event space and outdoor areas, making sure exits are not blocked and all areas remain wheelchair accessible.
SECURITY TEAM-------- Support on-site uniformed Law Enforcement personnel by ensuring a safe and secure environment for guests and volunteers. Coordinate with local police, fire and rescue as needed.
GIFT TAKEAWAY TEAM-------- Manage gifts and help each guest collect their favors to take home.
TEAR DOWN TEAM------- Take down decorations, tables, chairs, etc. and clean up the event space.
CHILDCARE TEAM------- Assist with watching any children of the volunteers. This will be offsite at the church and not the Jaycees.